Ballrooms for Hire in Melbourne

Your Guide to Hiring Ballrooms in Melbourne

Melbourne is a glitzy metropolis known for its striking plazas, stunning skyscrapers, world-class restaurants, and amazing urban landscapes, but no venue in the city is as glamorous as the ballrooms. It is essential to know what you are dealing with in advance if you are taking on the significant duty of managing an event, such as a gala, awards ceremony, ball, or any other type of major celebration that needs to be held in a ballroom. Check out our event planning hints and tips we have put together for hiring the perfect ballroom venue in Melbourne.

• Have a few dates in mind – You may find yourself in a difficult position if you have found your perfect majestic ballroom venue, only to be told that it’s not available on your preferred date! To avoid disappointment, make sure to book way ahead of time if you are set on a specific date or be flexible with your dates. Would you rather change dates or settle for your second choice of ballroom venue? The choice is really easy when you put things into perspective. 

• Get your invites out early – If you’re going for a grand affair, of course, you want to make sure you have a good turnout. So, as soon as you have a date and venue, don’t waste any time getting those invites out to your guests. If you aren’t sure of the finer details such as time and dress code, then sending out a “Save the date” allows guests to put your event on their calendar while you finalise everything.

• Make a list of what you will need – Planning a large event can be extremely daunting, so always be prepared with the help of carefully made checklists! If you write down everything you will need for the event, it’s easier to discuss these details with the venue to get clarity on what they are able to provide and what you will organise yourself. You can never be over-prepared or too organised when it comes to event planning! Better be safe than sorry!

• Draw a budget and stick to it- It is vital to have a budget in place as soon as you begin planning these kinds of big celebrations. Determine your requirements for the location, décor, food, beverages, and entertainment, and ensure that they are appropriate to your budget. This can help you avoid getting swept up in the event planning of such a large event. Also, it is always good to put some funds aside in case of emergencies. 

FAQs about Ballrooms in Melbourne

What seating layout works best in a ballroom venue?

A large open floor plan means you can be creative with your layout. Many venues will have tried and tested arrangements that will make the most of the space and are most effective for catering purposes. Always chat with the venue manager about their suggestions for the ideas you have for your function. The Tagvenue team has put together a list of event seating arrangements to give you some inspiration.

Do ballroom venues in Melbourne provide security?

A great question! Many venues in Melbourne do offer security for events. This will either be at an extra charge or included in a function hire package. When it comes to large ballroom hire venues, which obviously attract a lot of guests, having security personnel on hand gives you peace of mind and ensures that your event runs smoothly.

How much does it cost to hire a ballroom venue in Melbourne?

Many large ballroom venues in Melbourne offer a minimum spend option.  Prices will vary, for example, a daytime function is usually a few thousand dollars less than an evening one. For a daytime hire, you can expect to pay around $1,000 to $4,000 or more. For an evening event, you will be paying anywhere from $3,000 to $18,000 or higher. If you are looking for a sit-down dinner event, Melbourne’s ballroom venues offer some fantastic packages. Some will include set up fees, a DJ, a bar tab for welcome drinks and use of other facilities such as audiovisual setup. For a cocktail party, why not budget between $40 to $60 per person, while for a sit-down meal, pricing ranges from $50 to $135 per person. Some venues will also include a hire fee on top of the per-person rate, so it’s best to ask for an itemised breakdown of the quotation you receive. Hire fees can vary depending on your venue.  Some are charged on an hourly basis while others are priced on the basis of a half-day, full-day or evening. The price will range from a few hundred to a few thousand dollars. To get an accurate quote, contact your ballroom venue of choice and get a tailor-made quotation according to your requirements. (All data from Tagenue)

What are the best ballrooms in Melbourne?

Check out some of our top suggestions for ballroom venues in Melbourne:

• Given that it is a heritage-listed location, The Oak Room at Batman's Hill is a special choice for a venue. This place can be the best choice if you're looking for a sophisticated area with high ceilings and a charming atmosphere.

• The Unique Heritage Ballroom is the place to be if you don't want to host another dull ballroom event and want to include entertaining activities like dancing. Up to 174 standing guests, including you, can dance the night away in this fully furnished and truly spectacular party room.

• A popular location for many celebrity celebrations is the ballroom at Rippon Lea Estate. It provides the ideal fusion of contemporary 21st-century culture and entertainment with the glitz and glamour of 1930s Hollywood. This breathtaking location is definitely one of a kind!

• The Grand Ballroom at The Hotel Windsor is unparalleled. This heritage-listed ballroom's exquisite décor and wooden dance floor speak for themselves. This venue, which is covered in marble and stained glass, will undoubtedly stand out.
• The Hall at Welcome to Brunswick is a distinctive venue that works well for ballroom events and other gatherings, especially with a rustic twist! This fantastic location, which is near Brunswick Station, shines with its beautiful setting and friendly staff.