Training Rooms for Rent in Toronto, ON

Your Guide to Renting Training Rooms in Toronto, ON

Training courses are an ideal way to increase your employee’s knowledge and improve their performance. To make sure that your training is as successful as possible you should find a comfortable space in which to host it. Toronto is a powerhouse of doing business with North American and global partners alike. Thanks to its huge business district, you won’t have any trouble finding a great space for your training session, workshop or seminar. We at Tagvenue want to help you make the best choice for your training room rental, so we made this guide on how to make your project a total success.

How to find the best training room in Toronto

Location. The area is the most important element of a good training room rental. It’s completely up to you if you want the space to be close to your home or working space. For obvious reasons, Toronto’s business district offers the most spaces for corporate training, but feel free to check around the more remote or suburban areas if you want to go someplace quiet. 

Seating. The way your participants are seated plays a substantial role in how they are going to interact with the trainer and with each other. Here are some of the most popular ways to arrange seating in a Toronto training room:

• Lecture style - it’s the most common arrangement and you most likely know it from classrooms or theatres. Seats are placed in simple rows facing the trainer/lecturer. It’s very straightforward and allows the trainees to focus, but at the cost of engagement. Best for one-way presentations and seminars.
• U shape - while it’s difficult to scale to large groups, it has the advantage of everyone being able to have direct contact with each other. Great for all business meetings.
• Group tables - if you have a group task or case study in mind for your training session, this setup would encourage the most amount of teamwork within specific tables.

Equipment. Usually, you’re going to need some gear for your training rather than just tables and chairs. Ask if your potential rentals have computers if you’re doing IT training, and go for a space with a whiteboard and projector if you’re going for business or marketing training. If you have an interesting concept, it’s good to plan ahead and list everything you’re going to need.

Amenities. When looking for venues, it’s nice to check out the additional options and facilities that will be available to you. For example, it’s good to check if the venue has dedicated parking spaces if you intend to drive there. Things such as bathrooms, breakout spaces, additional electronics or elevators should all be listed in the venue page.

Rental cost. You should always work with a stated budget when looking for rentals. In most cases, your final venue cost will depend either on the time of your training session, or the amount of participants. Either way, Tagvenue makes it easy to compare different prices or just filter out the price point you want to aim for and search only among venues that meet this requirement.

Guide to planning a successful seminar

Seminars are a fantastic way to share your expertise with the world. But before you step out to give your presentation, you will have to plan the event and gather everything you need to succeed. If you don’t know where to start, here’s a list of tips on how to get your seminar off the ground. 

First of all, prepare an outline. Always start with the main topic of the presentation. It should be informative for the potential audience members so that they can immediately know if they’re interested. If you want to make profit from the endeavour, this is also the time to set a budget so that you can set the target price for the tickets. As you progress, you should start to add more details into your agenda - any additional speakers, the plan of the event and a full breakdown of what you’re going to need should be included in the list.

Then, you should decide if you want to incorporate hybrid meeting elements, a livestream or record your event. Sometimes a seminar that’s held online is called a webinar. If you do want to go for that format, you should make sure you have a camera or video conferencing gear. You can buy it, rent it, or get a venue that has everything you need on standby.

Now it’s time to get your rental training room or conference hall, depending on the scale of your seminar. If you’re using Tagvenue, this process will be super easy - use filters to get a list of spaces you’d be interested in, contact the managers and seal the deal online, with no fuss.

When it comes to marketing, you can either use a social media platform like Facebook or LinkedIn to spread the word, use physical means such as posters and flyers, or use word of mouth to get people from your industry interested.

After you’re done, you should get your presentation going, get a list of attendees and make sure everything will be perfect for the big day.

FAQs about Training Rooms in Toronto, ON

How much does it cost to rent a training room in Toronto?

Toronto offers training rooms of all sizes and prices. A lot of venues charge per session with the rates ranging from C$65 up to even C$2400. Others offer an hourly pricing structure and overall, costs vary from C$45 to C$1500 per hour. It is quite common for training rooms to charge per person and prices start at C$30 and can rise to C$47 per person. (Based on data from Tagvenue.)

Which areas in Toronto have the best training rooms?

Since Toronto is not only Canada’s biggest city, but also a world leader in business, training rooms of all kinds are in high demand in this city. Most of the training and meeting spaces are located in the Old Toronto area, especially in Kensington Market, Yorkville, Regent Park and Leslieville. North York and East York are also worth checking out. If you don’t mind the drive, you can have a look at areas a little bit further from the city centre such as Mississauga and Vaughan.

What kind of equipment is included in the training room rent?

Plenty of rooms are equipped with a built-in screen and a projector, a whiteboard, a flipchart and a flatscreen TV. They usually provide WiFi and conference call facilities as well. It’s commonly known that people find it harder to concentrate when it’s too hot or too cold in the room. You don’t have to worry about the temperature as most of the training rooms nowadays have air conditioning installed. If you are concerned about refreshments for long sessions, check with the venue before renting the space and confirm if coffee, tea and water will be available for free or for a small surcharge.

Can I rent training rooms for evening hours or weekends?

While most training rooms in Toronto are available between 9am and 5pm, some of them are available after work hours. You can find training room rentals for time frames as late as 7pm, or even in late evening hours. Most training spaces are available on Saturdays, too.