Conference Rooms for Hire in London

FAQs about Conference Rooms in London

Where in London should I hire a conference room?

• The City of London, also known as the Square Mile, is the financial heart of the city. It's a prime location for business-oriented conferences, especially those related to finance, banking, and corporate affairs. The area is packed with modern conference facilities, often housed within famous buildings, offering cutting-edge technology and breathtaking views of the London skyline. Its proximity to major transport hubs like Liverpool Street and Bank stations makes it incredibly convenient for international delegates and local attendees alike.
• Canary Wharf is another leading financial district that’s ideal for conferences focusing on technology, international trade, and corporate finance. The area boasts a range of contemporary venues equipped with top-notch amenities, perfect for large-scale events and seminars, often with lovely views of the Thames. Canary Wharf is well-connected by the Jubilee Line, DLR, and the upcoming Elizabeth Line, ensuring easy access for all attendees. 
• Westminster is synonymous with politics and governance, making it a suitable location for conferences related to public policy, law, and international relations. The area is home to numerous government buildings, historic landmarks like the Houses of Parliament, and prestigious venues with a posh feel. Westminster's central location, combined with excellent transport links including Victoria, Westminster, and St James's Park stations, make it a very convenient area for delegates. 
• South Bank is known for its cultural and creative vibe, making it an excellent choice for conferences related to the arts, media, and entertainment. The area features a variety of versatile venues, from contemporary spaces at the Southbank Centre to more artsy settings within creative studios. With the Thames River in the background, South Bank offers an amazing atmosphere that inspires creativity and innovation. It can be accessed via Waterloo and Blackfriars stations.
• King's Cross has undergone significant regeneration in recent years, transforming it into a dynamic hub for technology, education, and startups. The area is ideal for tech conferences, educational seminars, and innovation workshops. King's Cross offers multiple modern conference spaces, many located within stylishly repurposed industrial buildings. The transport links here also are excellent, with King's Cross St Pancras offering connections to national and international destinations.

What equipment is usually provided with a conference room in London?

• Audio-Visual Equipment - High-quality projectors and large screens for presentations and videos. Sound systems, including microphones, speakers, and amplifiers to ensure clear audio.
• Presentation Tools - Laptops and computers are often provided for presenters to use for their slides and other materials. 
• Connectivity and Internet - Reliable and fast high-speed Wi-Fi for both presenters and attendees.
• Display Equipment - Whiteboards and flip charts for workshop sessions and interactive discussions. Smart boards that connect to computers and allow for digital annotations.
• Lighting and Climate Control - Adjustable lighting to set the right mood for presentations and discussions. Climate control systems that can help maintain a comfortable temperature throughout the event.
• Catering Facilities - Refreshment stations for coffee, tea, water, and snacks. Many conference locations in London offer great catering services with options for meals and refreshments during breaks.
• Technical Support - On-site technicians are often there to assist with setting up and troubleshooting equipment.

How can I organise a successful conference in London?

It’s not as hard as it may seem! Follow these simple steps, and your conference in London will become the talk of the town.

• Define Your Objectives - Clearly outline the goals and purpose of your conference. Understand the target audience and the key message you want to convey. This will help in selecting the right venue, speakers, and topics.
• Choose the Right Venue - London offers endless conference venues! Consider the size, location, and amenities of the space for your event. Use Tagvenue to compare venues and book the one that best suits your needs.
• Plan the Agenda - Create a detailed agenda that includes keynote speeches, breakout sessions, networking opportunities, and leisure activities. Don’t forget to organise Q&A sessions and interactive discussions. They do wonders when it comes to enhancing participation!
• Secure High-Quality Speakers - Invite renowned experts and key opinion leaders relevant to your conference theme. High-quality speakers can attract more attendees and add credibility to your event. Ensure speakers are well-prepared and provide them with clear guidelines and expectations.
• Promote Your Event - No conference can be a success without effective promotion! Utilise social media, email marketing, and professional networks to spread the word. You can create a compelling website with all the necessary information and easy registration options.
• Offer Convenient Accommodation and Transportation - Provide information on nearby hotels and transportation options. Alternatively, you can host your event in one of London’s conference hotels.
• Manage Logistics Efficiently - Pay attention to details like catering, signage, and registration processes. Have a dedicated team to manage on-site logistics and assist attendees. Ensure smooth check-in processes and clearly marked directions within the venue.