Affordable Venues for Rent in New York City, NY

Your Guide to Renting Affordable Venues in New York City, NY

How to reduce event costs?

If you wonder whether it’s possible to organize an event on a tight budget, the answer is “yes”! You can save a lot of cash by renting out an affordable venue of course, but there are also some other things you can do to minimize your final spend. These tips can be applied to any event or budget, so keep them in mind when making your plans for your next great event!

1. Don’t limit yourself to only one venue! - Do some research and spend some time getting the information you need: what’s the exact location, what’s on the menu, is it far from the public transport, etc.? You need to find the best place that will help you balance out the final costs. Sometimes it is better to hire a blank canvas venue and organize catering from an outside supplier. Another time it may be best to use a venue offering dining options. Don’t hurry and think of all the options. After you pick at least 2 venues, get appointments with the venue managers to see the places in person and compare their offerings. Some affordable venues can have less attractive pictures of their interiors, so don’t rule them out only because of that. They can have a completely different vibe when you see them with your own eyes! 
2. Equipment and facilities - Make a list of equipment and facilities you need at your event. Then check out or ask the venue manager if the things you need are included in the rental fee. You need to remember that some services and equipment can be charged additionally at some venues while at others it will be included in the total cost. Ask for discounts as sometimes it can result in adding some extras for free. 
3. Be flexible with the date - Pick some dates that you like and don’t limit yourself to only one option. Have them in mind while sending an inquiry, as flexibility can put some extra money in your pocket. Check when venues have low seasons and ask whether they have lower rates at off-peak times. Overall, it’s better to opt for the dates which aren’t during a high season, such as federal holidays or four-day weekends, or in summer. Some venues also charge less depending on the weekday, so make sure to ask about that. 
4. Track your budget - if you want to lower your budget, control this at any cost. Make a table and write down everything you have spent, or are planning to buy. If you’re buying decorations, consider ordering them online, or search for discount codes. Ask the managers for packages and extras and any exact pricing that you are not aware of. 
5. Don’t over-deliver on food - Make a guest list and roughly estimate how much food and drinks supplies you need. This will help you not overspend on food your attendees won’t eat. Then you can look for the venues with in-house caterers or search for a venue and a caterer separately. Note that there is always a cheaper option available out there, so don’t get discouraged if you don’t find one at first!

Types of venues

Here on Tagvenue, you can find different types of venues in every price range your target. Here are some popular picks among our users:

Conference rooms - Their purpose is to host professional events, such as conferences, board meetings, etc. They usually provide equipment in the form of projectors, AP systems, screens, chairs, and whiteboards/ flip boards. Some of these venues can offer in-house catering, however, you need to consult with the venue managers, as well as the availability of equipment and services you need. 

Restaurants - They are a flexible option for any type of event if you want to celebrate or please your guests' palates with delicious food. Most of them are used to celebrate private events, such as birthdays, baby showers. But they are also used for business brunches and meetings. Many restaurants have private rooms that you can rent out to host an event in a private and secluded area, away from the main dining hall. New York has plenty of affordable restaurants on offer where prices start from $30 per person. What’s more, they are available on Tagvenue only a few clicks away from you! (All data from Tagvenue.)

Pubs & clubs - can be an affordable option for your spontaneous party to celebrate, or to simply meet up with friends. They charge the minimum spend or per hour which can vary depending on the venue’s popularity, location, and food they offer. They are often used as an afterparty option when the attendees want to relax and spend time in less formal surroundings. 

General event spaces - can be used for any type of event you’re about to host. They can be fully decorated or blank, ready to be arranged to your liking. From banquets to wedding parties or charity events, they are suitable for plenty of individuals who want to get into the full mode of preparation and organize everything from scratch.

Those and many more types of venues, such as studios, rehearsal spaces, galleries, etc. are ready and waiting for you on Tagvenue. So start planning the best event you have ever dreamed of!

FAQs about Affordable Venues in New York City, NY

How much does it cost to rent an affordable venue in New York City?

It depends on the purpose of your rental, but some venues charge from $30 to $85 per person. The other ones can also charge from $300 to $500 per hour. Venues that offer dining options rent out their spaces for a minimum spend which costs from $1000 to $4000 (All data from Tagvenue).

Can you recommend affordable venues in the Manhattan area?

You can find some affordable hidden gems all over The City. And here are our favorite picks:

All Stars Sports Bar and Grill - offers a great space suitable for a wide range of events. This iconic space has been around for a while on 7th Avenue, and it is waiting and ready to spoil you with good food and drinks. 

Moxy Williamsburg - has a cozy atmosphere, ready to host events for up to 20 people at once.

How can I organize an event on a low budget?

When you want to celebrate and not break the bank, try looking for quirky and less crowded spots located further from the main streets. Also, try looking for new and lesser-known locations, as often they tend to have competitive prices to attract new customers. Additionally, don’t hesitate to negotiate with the venue manager and some places also offer guest packages, which can lower the final costs.

Where can I find affordable wedding venues on Long Island?

Long Island has some great wedding venues which won’t ruin your budget. Check out beautiful spaces near Manhasset Bay. We also recommend searching along Long Beach if you dream of a wedding on a beach with views of the Atlantic Ocean.