Corporate Party Venues for Rent in New York City, NY

Your Guide to Renting Corporate Party Venues in New York City, NY

Corporate parties are fantastic for giving all employees a chance to meet, as well as strengthen the relationships that have already been formed. Also, they are a great way for everyone to relax and recharge their batteries. So, get ready to start your search for a fantastic venue, just hop on our search engine and get ready to book your corporate party venue in no time!  

If you’re in charge of organizing a corporate party then you likely know that preparation for such a meaningful event comes with a long list of things to do. To take some weight off your shoulders, we’ve prepared a list of things you should focus on that will guarantee the success of the party.  

Key things to focus on while organizing a corporate party

Keep in mind the budget - Always stick to the established budget. To track and calculate your costs, use a spreadsheet, or simply keep a ledger. Overall, following your budget will help you allocate the right amount of money on venue rental, catering, entertainment, equipment, etc. so that you won’t overspend in a careless moment. 

Make a guest list - Always prepare a guest list, you will need to make sure that the venue you choose is a sufficient size to fit everyone. The guest list will come in handy during your search for the best venue rental that will fit everyone. 

Set the date - Decide on a date as soon as possible. This will allow you to find and secure the best venue option available on that day. Always make sure that your employees will be available on the date you choose. You may even wish to send out an online survey with the proposed dates and pick the one which was most voted.  

Pick a convenient location - It is extremely important to consider the location of the first-choice venue. We recommend searching for convenient locations, close to large transport hubs, such as Penn Station, Grand Central, or subway lines, as well as bus stops. It’s also a great idea to pick a venue not too far from the company’s office. If you’re planning to organize some additional team-building activities, such as an escape room or a karaoke session, it’d be fantastic if it’s a stone’s throw away from the chosen venue. 

Decide on a theme - Picking a theme sets the tone and adds to the anticipation of the guests. Think of something extraordinary that will amp the atmosphere. Maybe a Casino Royale theme, or Masquerade Ball, or a more laid-back Beer Festival theme? Your choices are plentiful! 

Think of entertainment activities - To break the ice and make the party even more memorable, try to incorporate some fun activities, such as a Scavenger Hunt with clues about the company’s history, or a dance contest. To make sure your team embraces a fun competitive spirit, why not pick some small prizes that will motivate them to take part. Also, consider hiring a DJ or a live band that will add to the tone and theme of the party. What about a professional entertainer? Think of the options that your employees or coworkers will like the most, and which are within the budget.  

Decide on food and drinks  - Are you considering a full course menu or keeping it simple by having different types of finger foods? Decide which will work best with the theme and the ambiance of the party. Compare the packages at different venues. Maybe it would be a great idea to hire an internal caterer? Discuss all the available options with the venue manager. Also, don’t forget about including any dietary or allergy restrictions of the guests! When it comes to drinks, consider which option –a drink bar or beverage packages– would be the best.

To sum up, organizing a corporate event is not as difficult as it seems! It doesn’t differ very much from the organization of a birthday party or any other private event. Remember not to make any impulsive decisions and not to rush. If you’re struggling with something, don’t hesitate to ask your fellow co-workers for help, as well as the venue managers if the matter is connected with the rental. They are experts when it comes to organizing events at their own venue, so it’s always worth making an inquiry. Also, to make the experience even more exciting for everyone, try engaging others during the organization process, as well as with regards to entertainment, and incorporate their ideas when the budget allows it. And don’t stress out! If you will keep in mind all of the key things listed above, you will be fine and the party will make some amazing memories for you and your co-workers!    

FAQs about Corporate Party Venues in New York City, NY

How much does it cost to rent a venue for a corporate party in NYC?

Depending on the venue type, expect to pay for a per-hour rental of around $200 up to $1000+. Restaurants and bars mainly charge per person, with prices varying between $35 to $100+ for per person packages, or per minimum spend (expect to pay anywhere between $1000+). When it comes to blank canvas venues, expect prices to range from $250 to $500+ per hour. (All data from Tagvenue.com)

Where can I find the best venues for a corporate party in Manhattan?

Manhattan is an entertainment hub with plenty of options to choose from! Each is a perfect and unique choice and they are conveniently located all over the area. But we also recommend searching in the areas of Union Square, Kips Bay, and Chelsea which guests can easily reach by public transportation.

How far in advance should I secure a venue for a corporate party?

As soon as possible! The organization of corporate parties seems to be rising in popularity, so to get the best venue options available in New York, start your search as soon as you set the date and budget. We recommend securing a first-choice venue at least 6 months in advance. 

Can you recommend some large venues in Brooklyn for a corporate party?

Fantastic and spacious venues are to die for in the area of Downtown Brooklyn, such as Brooklyn Heights and  Red Hook. What’s more, they’re a stone’s throw from Atlantic Terminal train station, so guests can access them without any fuss. But you should also check out locations in  Prospect Park which offer plenty of comfortable spaces that can accommodate a larger group of people.