Function Rooms for Rent in New York City, NY

Your Guide to Renting Function Rooms in New York City, NY

Function rooms are private event spaces that can be found in all kinds of venues and can be rented out for various special events: be it a birthday party, a corporate event or a simple gathering with people closest to you. It is generally a closed-off space that is separated from the common area. Function rooms have more advantages than you may think! They offer you lots of privacy, the convenience of being as loud as you wish and, depending on the venue’s policy, even decorating them as you wish. 

If you’re still not convinced about renting a function room for your next event, have a look at some of our ideas and hopefully, after giving it a read, you’ll be browsing our platform for a place to rent in New York City.

What kinds of events can I host in function rooms?

A wedding reception. Not everyone dreams of a big fairytale wedding. Some of us want to be surrounded by our closest family members or friends only - and that’s completely fine! Luckily, New York is filled with plenty of small spaces ideal for hosting intimate events. There are little cafes, charming lofts, tiny event spaces and chic private rooms.

A training. In order to ensure a training or a workshop session runs successfully, everything has to be carefully planned. Two most important things: think about hosting your event in a private space and keep the number of participants quite condensed. These two aspects will ensure you have lots of privacy, there is not much noise and everyone has enough room to feel comfortable.

A conference. Yes, you read it right! It is possible to host a small conference and do so in a function room. There are plenty of versatile meeting spaces around the whole city where you’ll find everything necessary for a conference. Some of them even have adjoining breakout areas, so each participant can relax and enjoy a cup of coffee.

A baby shower. It doesn’t have to be the expectant mom who organizes her own baby shower. How about taking things into your own hands and surprising her with a secret diaper party? It won’t have to be a huge event. And a perfect space to host a small baby shower could be a function room! Everyone could chat whilst tasting delicious food and sipping on their favourite beverages.

An engagement party. Invite your favorite crowd and celebrate such a special occasion with your nearest and dearest. It will not only allow everyone to know each other slightly better but also will give you and your guests a chance to spend an amazing time together. The space that you choose for your post-proposal party should suit your style and the occasion. If you’re a laid-back couple, think of a bar, but if you’re the complete opposite, have a look at some of the city’s chicest restaurants and their adjoining private dining rooms.

What to consider when renting a function room in NYC?

Venue’s location. You can either settle on a venue located in your neighborhood or somewhere easily accessible for everyone. Consider renting somewhere close to Penn Station as it offers great transportation links with plenty of places. Since we’re talking about transportation, remember about those people who will be travelling by car - we suggest you ask the venue manager whether there is a parking lot available near the venue you’re renting.

Room’s capacity. Before you book any space, you should carefully think about the number of people that will be attending your event. After all, you don’t want to miscalculate! It could only bring some unnecessary stress for you and make your guest(s) feel unwelcome.

The layout of the room. How would you like your guests to be seated? Or perhaps you don’t want there to be one big table in the middle and instead, you’d prefer small tables set up around the room? There are many ways to arrange the seating but not every room allows that. So if you’re particular about things like this one, always check the venue’s possibilities before you book it.

Your budget. This will be the ultimate deciding factor for the venue you’ll book for your event. A low budget doesn’t mean that you’ll end up renting a place that you don’t like in a far corner of the city. There are plenty of affordable places in great locations - all you need to do is look carefully and you’ll find a fantastic venue without a doubt (with Tagvenue’s help).

Catering options. You may love the place that you booked but not be the biggest fan of the food they serve. It’s not a problem as long as the venue’s policy allows you to bring your own food. If the answer is yes, then your problem is solved: you can have external caterers prepare your favorite dishes. Another important thing to keep in mind is to ask in advance whether the venue offers food suitable for all kinds of diets. After all, you want to take care of each of your guests and ensure they don’t leave hungry.

FAQs about Function Rooms in New York City, NY

How far in advance should I rent a function room in New York?

Keep in mind that New York is a competitive market and the most sought-after places get booked out months in advance. We suggest you start your search as soon as possible - even 6 months prior to your event. It’s also helpful to have a few dates in mind to give yourself some options.

How much does it cost to rent a function room in New York City?

Hourly rental fees in New York City range from around $30 to $500 per hour. Some venues offer special packages that start at $20 and can get up to $60 per person. Depending on your needs, you can also rent out a place for the whole day. Buyout rates in New York vary from $5000 to $15000 per day. (Based on data from Tagvenue.)

Which NYC neighborhoods are the best to rent a function room in?

If you’re thinking of renting a function room for your event, we suggest you take into consideration any transport options your guests may be using. If some of the people will be travelling from far, have a look at places located near Penn Station. You can also find great spots around Manhattan, especially SoHo, Tribeca and Midtown. For Brooklyn lovers, we recommend checking out Brooklyn Heights or Williamsburg, both filled with unique function rooms. And we can’t miss out on Queens! Astoria, Jackson Heights or Flushing are areas where you’ll find spots suitable for any taste.

What are the best function rooms in New York?

Check out some of our recommendations below:

• The Five Points at Monk McGinn’s - Invite some guests, seat comfortably and enjoy your time at this Tribeca gem!
• The Adeline Room + Pergola at Dear Irving on Broadway - Host your next event in this modern-day bar! Let the venue’s food and decor mesmerize you and your guests.