Meeting Spaces for Rent in Seattle, WA

Your Guide to Renting Meeting Spaces in Seattle, WA

What’s business like in Seattle? Businesses in Seattle are booming. The city was recently ranked as the fastest-growing in the U.S., and this growth hasn't slowed down! Seattle's economy has been thriving for years, and showing no signs of declining anytime soon. With so many companies moving to Seattle every day, it's important that you're able to book meeting spaces in advance and that your business doesn't come across setbacks because you don't have an office to hold meetings. Meeting spaces are a huge must if you're trying to establish yourself in the market and make new connections with clients or potential partners.  Here at Tagvenue, we know that your business needs a place where you can hold meetings, conferences, and presentations. So don’t wait up, rent a space, but before you do, make sure to check out our “how to have a successful meeting” guide.

How to have a successful meeting

1. Start planning early

The best way to prepare for a successful meeting is to start planning early. If you plan ahead, you can eliminate many common mistakes that can ruin a meeting and ensure that all of your attendees arrive on time and prepared. You'll also get good quotes from vendors or other professionals who may be involved in your meetings so that you can plan accordingly when the time comes to book them.

2. Pick a good location

The location where you hold your meetings is just as important as how well-planned they are in advance. Make sure that there is good lighting and plenty of space for everyone who needs it—and make sure that there aren't any distractions like loud noises or bright lights that might interrupt the flow of conversation during the meeting itself. You should also make sure that the meeting room offers good equipment. Depending on the type of gathering you’re going to have, you will probably need a white board or screen, a station for all the cables, monitors, Wi-Fi and high-speed internet, a projector, a sound system with speakers, a flip chart, and coffee service (it’s nice to have!). You will also need comfortable seating for everyone and perhaps some other bits and bobs which will make the meeting run smoothly. If you work at an international company, the meeting might have to be transmitted to someone working remotely or in a different country. Do you have professional microphones and cameras?

3. Pick the right time 

Try to avoid scheduling meetings during meal times. It's important that your participants are well-fed and rested so that they can give their best effort during your meeting. Include break times if the meeting will last all day, and have some refreshments ready. Are there going to be multiple people presenting? If so, set clear expectations for how long each session should last and stick to them. Suppose someone goes over their allotted time slot by even a few minutes. In that case, everyone else will be forced into uncomfortable situations where they either feel rushed or bored out of their minds while waiting for the person who went over the time limit to finish speaking up.

4. Make people’s voices heard

You want to ensure that your attendees are engaged in the discussion at hand and feel like their voices are heard. By giving them opportunities to speak up and share their thoughts, you can help them feel they have a stake in the outcome of the meeting, making  them more likely to support whatever decisions are made. In general, it’s good to encourage people to speak and share their thoughts. Who knows, maybe someone will devise a solution to a problem you haven’t thought about before?

5. Have a good follow-up

After your meeting, be sure to follow up with the people you met. This can happen in several ways, depending on what you discussed at the meeting.

• If it was a problem-solving meeting, send the other person a link to an online tool or app that might help them solve their problem. Or maybe you had an idea that would be helpful for them to implement? Send a quick email with the details of your discussion and any relevant links or information.
• If it was a brainstorming session, send everyone involved in the meeting an email thanking them for their input and outlining what ideas came out of the brainstorming session and how those ideas can be used moving forward.

Now you know what makes a good meeting. Follow these steps and you’re bound to be successful with employees happy, content and ready to work. Still in need of some more information about meeting spaces in Seattle? Then make sure to check out our FAQ section below. And if you’re ready, then make sure to click through our fab selection of meeting spaces in Seattle today!

FAQs about Meeting Spaces in Seattle, WA

What makes a good meeting space?

A good meeting space will offer you everything you need for your upcoming work event. Expect to find equipment, such as monitors, printers, whiteboards, and office supplies. You’ll also be sure to find comfortable chairs, usually a big table, air-con, and even refreshments. Of course, you’ll need a big enough space for all the participants. Take into consideration everything you need for the meeting.

Which neighborhoods in Seattle offer the best meeting spaces?

The most popular location in Seattle for meeting spaces is the Central Business District. When you look at the Seattle skyline, you can see the new and shiny skyscrapers, from which you can see the city and the mountains in the background. Underneath, you’ll find the city buzzing with life, with stores and coffee shops everywhere.

How much do meeting rooms in Seattle cost?

Most meeting rooms in Seattle can be booked by the hour. There are some affordable meeting spaces such as the Nihoa Meeting Space at SURF Incubator, which comes under a budget friendly price of $20 per hour. You can also find conference rooms which cost about $50 per hour. The most expensive rooms such as the Event Room at Made Space cost about $100 per hour.

What types of meeting spaces can I rent in Seattle?

You can rent private meeting rooms, some of which are strictly for business, while others offer catering services and are probably more suitable for laid-back networking meetups. You can also find big conference rooms, auditoriums, and traditional classrooms. All of these locations will offer spaces for different purposes.