1st Floor at The Woman's Club of Evanston
Event Space in a Community Centre · Private space
About this space
The first floor Tea Room is the perfect area to welcome guests with a cocktail hour, luncheon, or presentation. The adjacent Music Room and Sun Porch offer flexibility in using the spaces together and gives you an opportunity to set up the space as it will work best for your event day!
Capacity:
•150 for a cocktail reception on the first floor
•120 for a sit-down meal in the Tea Room
•75 for theatre-style seating in the Music Room
Use of the First Floor includes:
•Vestibule and hall, including coatroom
•45’ x 38’ Tea Room for receptions and dining
•Adjacent 48’ x 22’ maple hardwood Music Room, separated from the Tea Room by French doors — suitable for ceremonies and dancing. Equipped with a pull-down screen and portable projector.
•The year-round enclosed Sun Room adjacent to the Tea Room
•All-gender washrooms
Prices
Capacity
Catering and drinks
Facilities
Music & sound equipment
Accessibility
Rules of the space
Allowed events
Host rules
Event dates are held for two weeks until the Clubhouse Usage Agreement is signed and the deposit is received. At the time the contract is signed, a non-refundable deposit of 25% of the usage fee is due. Final balance is due 90 days before event date.
A security officer must be hired by the client for the duration of the usage time for large events, evening events, and whenever alcohol is served. The Club maintains a list of approved security vendors.
Alcohol may be purchased and delivered by the vendor of your choice, but it must be served by licensed bartenders. No self-service or cash bars.
All events must end at 11:30 pm, with last song played no later than 11:00 pm per City of Evanston amplified noise ordinance. Overtime charges will be assessed if guests remain on the premises past the contracted usage time.
Vendors have access for event set-up up to 3 hours before contracted usage time, and one hour for clean-up after usage time. Personal and décor items must be removed during the one hour clean-up time. Deliveries/pick-ups outside of these windows may be discussed with the Venue Manager.
Clients have access to venue 1 hour before contracted usage time. Guests may arrive no earlier than contracted usage start time; end time is when last guests must depart. Kindly announce event start time to guests 30 minutes after your contracted usage start time, and plan for your last song to play 30 minutes prior to your usage end time. These 30-minute buffers at the start and end of your event allows for a gracious flow of guests.
Our Clubhouse is over 100 years old and is listed on the National Historic Registry. It is imperative that all guests respect the building.
The Grand Ballroom retains its original hardwood flooring. No flooring can be placed on top of the ballroom hardwood floor and no tape of any kind may be adhered to the floor.
All decorations must be approved by the Venue Manager at least 30 days prior to the event.
Cancellation policy: Standard 60 day with Grace Period
The Woman’s Club of Evanston is an ideal setting for your anniversary celebration, engagement party, shower, memorial or other private event. Our stately Clubhouse, built in 1912, exudes warmth and timeless elegance. The second floor Grand Ballroom accommodates gatherings up to 250 people. On the first floor, the intimate Tea Room with sparkling chandeliers and adjacent Music and Sun Rooms are perfect for smaller gatherings. The first floor can accommodate up to 150 guests. The first floor also offers a beautiful enclosed Sun Porch. The Woman’s Club hosts only one event at a time so yours will be the only event in the Clubhouse on your scheduled day!
The Woman’s Club allows you to select a caterer from our broad selection of preferred caterers with various price ranges to accommodate your budget. Our preferred caterers are very familiar with the Clubhouse assuring your event will run smoothly. Dinnerware, tables, chairs and other equipment needed to host your wedding are included.
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