Meeting Rooms for Hire in Paddington, London

What is included in the hire fee?

The hire fee usually covers the room, furniture and installed equipment. Wi-Fi is standard across Paddington listings, and most rooms include a flatscreen TV or projector plus a flipchart or whiteboard.

Check separately whether the price includes:

• Catering and refreshments – usually charged extra cost. Most use in-house catering, while Paddington Works allows external catering. Some rooms include refreshments at a package rate.
• Technical support – if your meeting relies on video conferencing, confirm what equipment and on-site support are available.

Ask for the total price including VAT, AV and refreshments before comparing two rooms.

What is the cheapest way to book?

For longer meetings, compare the day rate with hourly hire. Some Paddington venues offer substantial day-rate savings.

For example:

• Norfolk Suite at Mercure London Paddington: £69 per hour, or £220 for the day. Eight hours booked hourly would be £552.
• Little Venice at Merchant Square: £90 per hour, or £252 for the day.

One exception: Meeting Room 1 at Paddington Works prices its day rate at £480, exactly eight hours at £60. Book hourly there and pay only for the time you use.

Not every venue discounts full-day bookings, so compare both rates before booking.

Weekend rates can be cheaper. Mercure London Paddington and Hotel Indigo London Paddington both drop from £69 to £59 per hour on Saturday and Sunday.

What size meeting room do you need?

Choose based on your required layout as well as headcount. A room may accommodate more people theatre-style than around a boardroom table.

If everyone needs a seat at one table, check the venue's boardroom capacity. For workshops or training sessions, also ask about breakout space.

The largest room currently listed in Paddington accommodates 38 guests. For larger groups, compare meeting rooms in Central London or Marylebone.

Which Paddington room suits your meeting?

Paddington has four venue types: coworking rooms from £54 per hour, hotel meeting rooms from £59, meeting centre rooms from £90, and pub function rooms on a minimum spend. The best option depends on how you plan to use the space.

Where in Paddington should you book?

Paddington's meeting rooms are concentrated in three main areas. The difference between them is a five-minute walk and roughly £30 an hour.

• Praed Street and around the station (W2 1HU, W2 1HL, W2 3UL) – 0.1 miles from Paddington Station with hotel meeting rooms at Mercure London Paddington, Hotel Indigo London Paddington and Roseate House London. Best for attendees arriving by train.
• Merchant Square (W2 1AY) – around 0.2 miles from Edgware Road Bakerloo, with more formal meeting rooms from £90 per hour.
• Hermitage Street (W2 1BE) – home to Paddington Works, with rooms from £54 per hour and external catering permitted.

Which rooms suit attendees arriving from Heathrow?

Meeting rooms close to Paddington Station are the most convenient for attendees arriving from Heathrow, with direct connections via the Heathrow Express and Elizabeth line.

Nearby options include Mercure London Paddington, the Hotel Indigo London Paddington and Club Privé at Roseate House London. All three are hotels, so international attendees can stay on site.

What to check before you confirm

• The total, including VAT. Room prices on Paddington listings are VAT-inclusive, but packages may be quoted excluding it. Confirm which you are being quoted.
• Opening hours. Merchant Square and  Paddington Works operate weekdays only, roughly 8am to 6pm. Mercure London Paddington, and Hotel Indigo London Paddington run seven days, 6am to 11pm and 8am to 10pm respectively.
• Catering rules. Most Paddington venues require in-house catering.
• The conferencing setup. If a remote participant matters, ask whether the room has a dedicated camera and microphone, and who to contact if the call drops.
• Minimum booking period and cancellation terms. These vary by venue – confirm in writing before paying.

How much does it cost to hire a meeting room in Paddington for a half day?
Most Paddington meeting rooms are priced hourly or by the full day rather than by half day. At the £69 hourly average, four hours costs around £276, but some venues offer a lower full-day rate. Compare both before booking.

Are there meeting rooms in Paddington for 4 to 8 people?

Yes, from £54 per hour. Meeting Room 2 at  Paddington Works seats five, Meeting Room 1 seats six, the Norfolk Suite at Mercure London Paddington seats six, and the Pullman Suite at Mercure seats eight. All are within 0.2 miles of either Paddington Station or Edgware Road Bakerloo.

Which meeting rooms in Paddington have video conferencing?

Conference call facilities are listed at the Mercure London Paddington suites, the Churchill Suite at Mercure London Hyde Park, Club Privé at Roseate House London and the Merchant Square rooms. Wi-Fi is standard across Paddington listings, but confirm with the venue that the room has a dedicated camera and microphone rather than relying on the Wi-Fi listing alone.

Can I book a meeting room in Paddington at the weekend?
Yes. Mercure London Paddington suites and Hotel Indigo London Paddington  offer weekend bookings from £59 per hour. Merchant Square and Paddington Works  operate on weekdays.

Can I book a hotel meeting room in Paddington?
Yes. Mercure London Paddington suites, Hotel Indigo London Paddington and Roseate House London all offer meeting rooms close to Paddington Station, making them convenient when attendees also need accommodation.

If you want to organise a meeting in London, Paddington is the perfect location. Situated in the heart of London, the area is incredibly well-connected and filled with restaurants, hotels, and pubs. Additionally, it’s also just a beautiful and unique place to visit! Additionally,  Paddington is brimming with meeting rooms of all kinds - so why not book your favourite one today?.

Common Types of Meeting Locations in Paddington

With all of Paddington’s benefits, it’s logical that the area offers all kinds of meeting spaces! These meeting spots are perfect for any sort of professional event you may need to plan - conferences, team-building sessions, hybrid meetings, you name it! You might want to consider hiring a conference room for the most professional atmosphere or go for a private dining room or a function room in a restaurant or pub to give the meeting a more of a laid-back touch.

Auditoriums are a great option when you need to give a presentation for a large crowd. You can also host a workshop in any one of the area’s training or workshop spaces. For meetings with attendees from out of town, hotels with meeting rooms in Paddington are the most convenient choice, and if some of the participants can’t come in person, look for a space with video conferencing equipment!

There are many ways that you can lower the cost of organising the meeting - if you are on a budget, we’ve got a few practical tips to help you do just that.

Tips for Hiring Affordable Meeting Spaces in Paddington

• Calculate the capacity you need. The bigger the venue, the higher the cost. So it’s logical that smaller spaces will be more affordable. If you know how many attendees you are expecting, search for a meeting room that has the right capacity. 
• Check what’s included in the price. Some conference rooms will offer complimentary tea and coffee or even snacks. This is a great way to save on catering for your coffee breaks. Also, make sure to hire a meeting space that has all the meeting and conference accessories and equipment that you will need for your meeting to avoid having to buy or rent it!
• Consider different types of meeting spaces.  A conference room in a high-end hotel might be an expensive option, but private rooms in restaurants tend to be much more affordable. You can also check out meeting rooms in Paddington’s co-working professional spaces. Ideally, try to  look for a venue priced on a minimum spend basis - this way, you don’t have to pay a hire fee at all!
• Negotiate. Even if the fees displayed on a venue page seem a bit over your budget, you can still reach out to the venue manager and enquire about the pricing. Perhaps hiring the place on a less popular day or passing on some additional services can bring the cost down.

Paddington is a top pick for meeting room hire in central London thanks to its fast connections via the Heathrow Express, four Underground lines, and a cluster of quality business hotels. Many venues here offer natural daylight, boardroom setups, and a variety of services including AV, catering, and private lounges.

Smaller board meetings or one-to-ones: The Mercure London Paddington and Hotel Indigo London Paddington provide compact rooms for up to 12 delegates, with hire fees starting from £35 per hour or £79 per person, often including refreshments. Paddington Works, near Edgware Road, is a more contemporary space popular with start-ups and freelancers, offering flexible hourly rates and rooms seating up to 60.

Mid-sized team sessions or trainings: Southwick and Roseate House London have elegant spaces for 20 to 36 guests, with all-day pricing between £650 and £1,260 depending on capacity and session type.

Larger spaces: BONDI GREEN accommodates up to 250 people for major corporate functions for around £15,000 per day (minimum spend). The Boathouse London offers waterside venues moored along the canal and is ideal for team building or client entertaining.

Nearly all these locations are within a 5–10 minute walk of Paddington Station, making them highly accessible for travelling teams and international guests staying in nearby hotels. Whether you need a classic boardroom or a quirky creative space, Paddington delivers a wide range of well-equipped options.